Hanover College Student senate
Student Activities
Budget Committee
SABC:
SWEPT FUNDS
Student Organization Funding
Once organizations are officially recognized by the College and remain
in good standing, they can request three types of funding from
the College: Start-up Grant, Organization Budget, and Swept Funds. Funds
are granted by the Student Activities Budgeting Committee (SABC) and
Student Senate.
Start-up Grant
Student organizations, pre-recognized and non-funded organizations, can
apply for a one time grant from SABC. The grant is in the amount of
$100. Organizations can request this grant prior to being recognized
as a student organization, but must have intentions to be recognized
within a year of receiving funds. Questions about Start-up Grants can
be addressed to the Student Senate Vice President of Student Activities, Jinee Majors.
Organization Budget
All student organizations recognized and in good standing with the College
by February, will be eligible to apply for a budget from the College.
The Budget Process is coordinated by SABC and the Office of Student
Involvement. SABC will hold a meeting to explain the Budget Process.
Each organization submits a proposal to SABC; once all organizations
have submitted a proposal, SABC allocates the funds to the organizations
on the basis of discussion and review of submitted materials and organization
records. SABC is usually granted $90,000 to be divided among the applying
organizations. More information will be provided closer to the Budget
Process.
Swept Funds
Any funds left in Student Organizations’ accounts at the end of
the academic year are “swept” into a fund for SABC. This
fund varies from year to year. Student Organizations can apply for Swept
Funds to supplement organizational events. Applications will be made
available at the beginning of each semester. SABC will set deadlines
and meetings generally two to three times per term to hear applicants.
SABC will make a recommendation, based on the application, to the Student
Senate; Senate will have a final vote on the recommendation of SABC.
Further details about Swept Funds can be found on the application, click HERE or by contacting the Student Senate Vice President of Student Activities, Jinee Majors.
Deadlines
Swept Funds:
| December 3 |
by 5:00pm |
Swept Fund Applications Due (Round 2) |
| January 6 |
5:00pm - 8:00pm |
Swept Fund Allocation Meeting (Round 2) |
| February 2 |
by 5:00pm |
Swept Fund Applications Due (Round 3) |
| February 10 |
5:00pm - 8:00pm |
Swept Fund Allocation Meeting (Round 3) |
Allow two weeks for a response from Senate.
*All applications are due by 5:00 p.m. on due date.
Swept Fund On-line Application for 2008 - 2009.
**A representative from your organization must be available for the
SABC meeting when your proposal will be heard and is encouraged to
attend the Student Senate meeting at which the SABC recommendation concerning
your proposal will be heard.
Frequently Asked Questions About Swept Funds.
BUDGET PROCESS
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Important Documents:
Budget
Process Letter to Organizations (sent to organizations)
Sample Budget Application
The budgeting process is a numerous step process in which there is
strict emphasis on attendance at meetings and proper attention paid
to due dates.
First, the Student Senate Chair of Student Activities, Jinee
Majors, will contact all organization presidents and give them
information regarding the specific process that will include these dates
and meeting times. Budget
Process Letter to Organizations.
The Budget
Workshop, is the first meeting where the budgeting process will be explained further. There will also be a chance
to ask questions of SABC members in order to understand the process
further. SABC will explain in detail Important Dates and the Budget
Proposal, and will answer questions as well as hold sign-ups for the
budget hearings.
The Budget Proposal will consist of a number of things:
-a description of the overall purpose of the organization
-a review of the organization over the past year
-a year in review, which summarizes the successes and disappointments of the
past year while explaining the events the organization held; also included
are promotional material used
-a ledger from the previous academic year that outlines all budgetary matters
-an explanation of the organizational plans for the upcoming year
-a proposed budget for the following academic year
-description of events in the upcoming year
Organizations will be assigned a due date approximately 2-3 weeks following
the meeting to turn in their Budget Proposal.
After the Budget Proposal is received, each organization is required
to have one member present at a 5 minute budget hearing with members
of SABC. This meeting is intended for each organization to answer questions
regarding their Budget Proposal.
SABC, following receiving the Budget Proposals from organizations
and holding a five minute budget hearing with each organization presenting
a budget, will hold the annual Budget Day. Budget Day is where the
members of SABC, following strict criteria that will be explained at the budget workshop, come together and decide the budgets for each organization
for the upcoming academic year.
Important Dates during the Budget Process:
Initial letter out to organization presidents –January 12, 2009
Reminder of Budget Workshop - TBD
Budget Workshop – January 22, 2009 @ 5:00pm
Budgets Due –February 16, 2009 by 5:00pm
SABC pick up binders - February 19, 2009
Budget Hearings (5 minute meetings) – March 9-10, 2009
Budget Rankings Due (to Erin Amerson's ofc or email) -March 18, 2009
Budget Day – March 22, 2009 -- 11:00am - 4:00pm
Budget Award Letters out to organization presidents – March 25,
2009
Last Updated: January 22, 2009
Expiration Date: May 2009
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